top of page
Payne.71.jpg

BUILDCLEAR SERVICES

SERVICES WE PROVIDE AS OWNER REPRESENTATIVES AND PROJECT MANAGERS

At BUILDCLEAR, we offer unbiased third-party professional services for every phase of high-end residential construction. As your homeowner’s representative, we prioritize your interests, enabling you to step back and enjoy the construction process with peace of mind.

 

Rather than spending your time managing a complex and demanding construction project, let us take on that responsibility. We serve as your central point of contact throughout the entire journey, allowing you to focus on your priorities while we reduce stress and manage the intricacies of the project.

​

Our experienced team provides leadership at every phase, driving your project timeline, managing costs, and ensuring superior construction quality. We offer flexible service levels, tailoring our involvement to meet the demands of your project.

​

Explore our comprehensive services below and see how our expertise can be customized to enhance your project's success.

DISCOVER MORE ABOUT EACH SERVICE WE PROVIDE

  • BUILDCLEAR empowers you to acquire property with the confidence necessary to support your ultimate vision. Recognizing that every property is unique, we meticulously explore all aspects during our feasibility analysis to help mitigate major risks. 


    Our thorough due diligence process aims to verify that the land is suitable for your intended construction goals. We collaborate with real estate agents, architects, engineers, lenders, attorneys, and financial advisors to facilitate successful acquisitions throughout each of the following phases:

     

    • Property Review: Engage key consultants such as geotechnical and civil engineers, contractors, and other specialists to thoroughly scrutinize the property.

    • Agency Due Diligence: Liaise with city planning, engineering, building, utility providers, and other departments to review zoning, ordinances, and requirements.

    • Neighborhood Assessment: Understand community dynamics and potential impacts.

    • Insurance Review: Assess coverage options and risks.

    • Real Estate Agent Support: Ensure you confidently make a competitive offer.

    • Budget and Schedule Development: Establish a global budget and timeline to guide the project forward.


    With BUILDCLEAR, you start with a leader at your side, ready to build your team and leverage property insights to seamlessly transition into the concept design phase.

  • At BUILDCLEAR, we utilize our extensive industry connections to assemble high-performing project teams aligned with your project goals. This phase is crucial as we begin aligning all components of your project. 


    Through in-depth meetings with you, we clarify, strategize, and refine your objectives to fully understand the project scope. This understanding is vital to accurately determine the resources, team members, timeline, and budget necessary to ensure project success, including with:

    ​

    • Project Scope Development: In partnership with you, we define clear project goals and comprehensive requirements that guide all subsequent activities.

    • Preliminary Control Budget: We establish a realistic financial framework that includes all foreseeable costs and develop an initial estimate to align with your project objectives.

    • Detailed Project Timeline: We outline all critical milestones and deadlines to track and maintain project momentum.

    • Team Assembly and Negotiation: We manage the selection and negotiation processes for highly qualified design and construction teams, ensuring optimal project alignment and value. We standardize contract terms and business points, including NDAs and insurance compliance, across all involved parties.


    With BUILDCLEAR, you gain a committed partner dedicated to assembling a capable and cohesive team, ensuring a smoothly executed project from concept to completion, or at any point along the way.

  • During the Design Phase and Pre-Construction, BUILDCLEAR skillfully coordinates and manages all project participants to ensure your vision is realized precisely as planned. 
    This essential phase establishes a strong foundation for successful project execution by closely aligning design concepts with your goals and budget, including:

     

    • Efficient Design Process: We oversee an efficient and comprehensive design process from initial concepts to construction drawings, minimizing rework and reducing delays.

    • Strategic Regulatory Collaboration: We collaborate with project professionals and city officials at crucial points to ensure compliance with all development guidelines and requirements, thereby reducing the risk of discretionary approvals.

    • Budget and Schedule Development: We collaborate with all stakeholders to develop and maintain a global project budget and timeline as the project progresses.

    • Critical Path Establishment: We define a clear path for selections and decisions to maintain project momentum.

    • Continuous Design Review: Acting as the owner’s advocate, we ensure that all designs meet project requirements and industry quality standards. We continually assess design drawings to align with client needs throughout the design phase.

    • Sustainable Design Guidance: We offer expert guidance on green, sustainable, and resilient building practices based on solid building science.

    • Building Systems and Subsystems Input: We provide comprehensive input on primary and auxiliary systems to ensure the integration of the latest, most reliable, and efficient technologies.

    • Technology Integration: We advise on incorporating advanced technologies to enhance the functionality and efficiency of the home.

    • Value Engineering: We evaluate design proposals and construction methods to identify cost-saving opportunities without compromising quality, recommending cost-efficient alternatives.

    • Plan Review and Coordination: We oversee the integration and alignment of all project plans and specifications to ensure seamless execution, including all owner requirements and a complete bid package.

    • Detailed Scope Development: We assist in developing detailed contractor scopes of work to minimize gaps and ensure the project is complete.

    • Contractor Bidding, Selection, and Negotiation: We facilitate the qualification, bidding, and selection of general contractors, landscape contractors, specialty contractors, suppliers and all other vendors on a project providing support in negotiating with construction and design teams to ensure fair terms and conditions.

     

    With BUILDCLEAR, you receive strategic guidance and detailed oversight throughout the entire design process, ensuring that every detail aligns with your expectations and project requirements.

  • At BUILDCLEAR, we excel in representing owners and supporting the design team through the complex processes of procuring entitlements and securing building permits, especially in highly contentious municipalities. 


    With a robust portfolio of numerous successful projects, we leverage our extensive experience to anticipate, strategize, and overcome challenges in entitlement and permitting, creating significant property value for our clients while saving money, time, and stress, specifically with:

     

    • Stakeholder Engagement: We actively engage with planners, planning commissioners, and city council members as needed to advocate for the project’s approval.

    • Neighbor Relations Strategy: We manage neighbor relations and outreach to foster a supportive community environment around the project when possible. 

    • Design Submission Coordination: We collaborate closely with architects and other design professionals to prepare and present all design submittals for approval and permitting, ensuring a consistent and strategic approach.

    • Accelerated Approval: Leveraging our deep understanding of planning approval processes and local relationships, we efficiently manage entitlements and permitting. This includes handling all necessary applications and approvals required for project planning and execution.

    • Comprehensive Permit Management: We oversee all aspects of permit procurement, from document submission to liaising with local authorities. This includes securing permits for main buildings, accessory dwelling units (ADUs), demolition, grading, environmental, fire, water, wells, and septic/sewer systems.

    • Utility Applications: We ensure that all necessary utility applications are submitted to prevent any delays in service provisions for the project.

     

    With BUILDCLEAR, you gain a strategic partner dedicated to ensuring that every detail of the entitlement and permitting phase aligns with your expectations and project requirements, paving the way for a smoothly executed construction process.

  • During the construction phase, BUILDCLEAR guarantees proactive communication and seamless coordination among all involved parties. We work closely with our clients to facilitate decision-making, while continually offering solutions to advance the project efficiently. 


    Regularly scheduled project meetings are integral, enabling discussions on challenges, objective attainment, and issue resolution. Our extensive experience in high-end construction endows us with a meticulous attention to craftsmanship, site management, safety, and problem-solving, always prioritizing the project's best interests, including:

     

    • Project Coordination: Drive communications with design professionals, contractors, agencies, consultants, suppliers, neighbors, and other stakeholders.

    • Selection and Decision Management: Maintain a force-ranked selection and decision schedule to keep critical decisions at the forefront of the project team’s priorities.

    • Schedule Tracking: Monitor project timelines and milestones rigorously, ensuring timely contracting of materials and workforce. Anticipate and address delays, coordinate tasks effectively, and manage challenges proactively.

    • Financial Oversight: Oversee a comprehensive development budget and financial records, providing advice on financial decisions to ensure transparency and accountability.

    • Pay Application Review: Manage the review of pay applications, including lien waivers, insurance certificates, and assessments of physical progress.

    • Change Order Management: Evaluate proposed change orders to maintain control over project scope and budget, requiring swift decision-making and skilled negotiations with contractors to ensure equitable outcomes.

    • Information Requests: Review and monitor all requests for information, submittals, and other project clarifications to ensure efficient project progression and adherence to the owner's goals and requirements.

    • Quality Assurance: Conduct and document regular site progress reviews, collaborating with the construction team to uphold the highest quality standards throughout the project.

    • Regular Updates and Meetings: Organize and document regular meetings with the owner, architect, and contractor to discuss progress, strategize solutions, and assign responsibilities with specific due dates.

    • Inspections: Monitor all agency inspections, maintain records of sign-offs, and address any corrections or deficiencies in the work.

    • Testing and Inspections: Coordinate independent testing and inspections to comply with regulations and ensure structural integrity.

    • As-Built Documentation: Oversee as-built documentation at critical phases such as rough-in.  Provide comprehensive photo documentation throughout the project to ensure thorough records for future reference.

    • Utility Setup and Management: Manage the complex timing and coordination required for establishing utilities like water, gas, electricity, and internet services with multiple municipal and private entities.

    ​

    At BUILDCLEAR, you partner with a team committed not just to managing but to realizing the vision of your dream home. Our dedication to detailed oversight and strategic guidance throughout the construction process ensures that every aspect of your project not only meets but exceeds your expectations. We aim to transform your construction experience into a journey that is as fulfilling and rewarding as the final outcome.

  • As your project nears completion, BUILDCLEAR meticulously orchestrates every detail to align with your vision, marking the critical close-out and turnover phase. 


    Our comprehensive collaboration with contractors, design professionals, city officials, utility services, and movers ensures a smooth and stress-free transition into your new residence, including with:

     

    • Punch List: We lead a thorough and efficient punch list process to ensure the final product adheres to the project's intended quality standards. Our team conducts detailed owner walk-throughs to identify and coordinate the resolution of all remaining items.

    • Documentation and Warranties: We collaborate with the team to compile and organize essential documents such as warranty documentation, product and operating manuals, as-built drawings, and maintenance guides into a comprehensive owner's binder. This ensures you and the service providers involved have all necessary information immediately available for future reference.

    • Commissioning and Training: We oversee the commissioning of building systems to confirm their operational efficiency and provide training for you on the operation and maintenance of new systems and technologies incorporated into your home.

    • Contractual and Financial Closeout: We ensure all contractual obligations are fulfilled, manage final account settlements, and oversee the resolution of any disputes. This includes ensuring any liens or waivers are filed and records are finalized, allowing for the final contractor payments.

    • Comprehensive Project Records: We turn over a comprehensive file of all project records collected by BuildClear, kept throughout the project—including photographs—for future reference or audits. All our files will be left in good order for our client’s keeping.

    • Defects Management: Our team manages the resolution of any defects or issues identified during the warranty period.

    • Maintenance Contracts: We facilitate the scoping, bidding, and contracting of ongoing management services to ensure the property is maintained to the highest standards. We oversee the critical transition and hand-off from the construction team to maintenance providers while maintaining the construction team's responsibility for any construction-related issues during the warranty period.

    ​

    Entrusting BUILDCLEAR with the close-out and turnover phase ensures your project's completion will be managed to the highest professional standards. Our dedication to excellence supports a smooth handover of your new residence, enabling you to transition into this new chapter with ease and assurance. We remain committed to supporting you beyond project completion, ready to serve as a resource and ensure your continued satisfaction and enjoyment of your new home.

  • At BUILDCLEAR, we understand that construction projects are complex and challenges are inevitable. Protecting your interests by expertly managing and mitigating risks is foundational to our approach.

     

    We combine proactive communication, meticulous process management, strategic contracting, comprehensive documentation, and precise financial oversight to expertly navigate the inevitable bumps in the road. Leveraging our extensive expertise in quality assurance and rigorous quality control, we are well-prepared to handle any challenges, ensuring the project progresses as smoothly and efficiently as possible.

     

    Below are specialized services that further enhance our comprehensive management approach:

    ​

    • Insurance Procurement Support: We expertly guide you through obtaining vital insurance coverages, such as course of construction insurance, which are critical for safeguarding your investment. Our team facilitates early engagement with top-tier insurance brokers to ensure your project complies with all insurance requirements, particularly in challenging locations prone to natural disasters.

    • Certificate Management: We meticulously manage and review all necessary certificates of insurance from involved contractors and design professionals, providing robust protection for both the project and your interests.

    • Third-Party Inspections: Our team conducts regular assessments of testing and inspection reports to guarantee compliance with all standards and regulations.

    • Lien Release Management: We oversee the completion of contractual scopes and secure comprehensive lien waivers, ensuring a clear financial path forward for your project.

    • Quality Control: Our stringent quality control protocols are designed to preemptively address potential defects and assure adherence to all agreed-upon specifications.

    • Regular Reporting and Communication: We maintain an open line of communication with all project stakeholders, ensuring you are informed and confident about the risk management measures in place.

    • Financial Oversight: Our vigilant monitoring of the project's financial status helps avoid budget overruns and manages financial risks effectively, safeguarding your investment.

    • Documentation and Record-Keeping: We keep meticulous records and thorough documentation to bolster our proactive risk management strategies and smoothly resolve any potential disputes or claims.

     

    BUILDCLEAR is dedicated to ensuring your project's journey remains as smooth and stress-free as possible.

Payne.24.jpg
“Mark’s business exceeded our requirements, expectations, and dreams…My whole-hearted recommendation to anyone wanting to build a home.

Client, Los Altos Hills, CA

Choosing BUILDCLEAR means partnering with a team that doesn’t just manage risks—we anticipate and proactively work through them. With BUILDCLEAR, you're not just a passenger on the journey; you're in command of your project, supported by a team that ensures the details are managed with precision for a seamless and successful construction experience.

shutterstock_2033942102.jpg

READY TO LEARN MORE?

Discover how BUILDCLEAR can elevate your project by saving time, reducing costs, minimizing stress, and increasing quality. Got questions? Get the answers here.

bottom of page